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Leverage our exclusive Virtual Assistant team to accomplish more

LightBox Profile
LightBox Insights
November 18, 2021 3 mins

By now I’m sure you’ve heard that our commercial real estate software subscription includes our exclusive Virtual Assistant team. The VA’s are one of our most popular features, and for good reason. Not only does having a VA save you a ton of time, but it also allows you to focus on the work that will boost your bottom line. As a commercial real estate broker, there’s no reason for you to be inputting contact information from a business card, or scheduling a follow up reminder, when we have a team readily available to help you with those tasks. If you haven’t taken advantage of our Virtual Assistant team yet, here are a few reasons why you should:

Your time is valuable

Our President and CEO, Michael Griffin, posted a video about the top five most impactful ClientLook® CRM features, and of course the Virtual Assistant is one of them. Why? The Virtual Assistants are real people, standing by to help you. When you send in a request, they manually complete the work to ensure that it’s done correctly and quickly. Our VA’s understand commercial real estate and speak your language, and you can communicate with them via voicemail or email anytime. As a commercial real estate professional, you’re trying to juggle property tours, making deals, prospecting for new clients, and much more. Your day is already jam-packed so the Virtual Assistant team is our way of helping you offload some of the tasks that can be time-consuming. Delegate these tasks to the VA so you can stay focused on your deals.

The Virtual Assistant can do it all

The ClientLook® Virtual Assistant team is capable of handling almost any task within your ClientLook® CRM account such as adding contacts, logging updates, scheduling tasks, importing data, adding deals, and more. Here’s a few examples:

  1. Send a file to have data imported
  2. Email a business card photo to add new contacts
  3. Dictate updates to log contacts and deal history
  4. Add new deals and invite client participants
  5. Schedule meetings and tasks for you and team members

After your request has been completed, you will receive an email confirmation so you know that it’s been taken care of. How easy is that?!

Reduce your expenses

Since our Virtual Assistant team is already standing by to help you, it completely eliminates the need for you to hire, train, and pay for an assistant to handle these tasks. If you already have an onsite administrative assistant, their time can be used for other tasks such as marketing and social media management, and you can leave the CRM updates and maintenance to our experts.

The service is included

Unlimited access to the Virtual Assistant team is included with your ClientLook® subscription. If you haven’t utilized their services yet, give it a try today! Simply search for “Virtual Assistant” in your Contacts module to find the phone number and email address for the team or check out these instructions on how to contact the VA by phone or by email. No other commercial real estate software company offers a Virtual Assistant service like this!

Want to see LightBox ClientLook® in action? Schedule a demo today for you and your team.

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